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In a busy office with multiple conference rooms, it may be difficult to help keep track of which conference rooms are available at what times. Name your email account in Outlook by clicking the "More Settings" button. This is commonly done by simply clicking your email icon or choosing email hot-key from your keyboard. If you don't have a USB adapter, it is possible to email Outlook Notes to a message account that's synced for your Black - Berry and then copy and paste them log into outlook mail 365 a new Memo Pad file. Select \"Include subfolders\" to import all saved messages in personal folders. The Simple Mail Transfer Protocol (SMTP) server is used for you mail from. Select the Outlook profile you want to sync together with your Bold. The Disadvantages of Using Windows Live Picture Sharing. Outlook is Microsoft's email and calendar program that integrates with Microsoft Office. The Microsoft Outlook Outbox is a temporary holding folder for outgoing messages composed within the program.